As a writer, it is important not just to considercarefully what you say, but how it is said by you. To communicate effectively, it isn’t adequate to have well organized ideas expressed in complete and coherent sentences and paragraphs. You have to also think about the style, tone and clarity of his/her writing, and adapt these elements to your audience that is reading. Again, analyzing a person’s audience and purpose is the key to writing effectiveness. In order to select the most reliable language, the writer must look at the objective of the document, the context in which it is being written, and that will be reading it.
Characteristics of Effective Language
Concrete language includes descriptions which create tangible images with details your reader can visualize. Abstract language is vague and obscure, and will not bring to mind specific visual images. Consider the two sets of statements below. The statement at the top is abstract, nevertheless the statements become increasingly specific and concrete toward the base.
He could be a roommate that is bad is lazy and discourteous
He is untidy and unclean
He doesn’t tidy up his very own messes
He leaves his dirty dishes in the kitchen counter
Your relationship with John is unacceptable
you don’t get along well with John
both you and John have a lot of arguments you and John too insult each other much
You and John call one another derogatory names
Notice how much more beneficial the statements become as the language gets to be more specific and concrete. The statements towards the top, which are far more abstract, may be interpreted in several ways that are possible and leave many questions answered. The statements at the bottom, that are more concrete, are less available to interpretations that are multiple.
A hallmark of effective writers is the ability to express the desired message in as few words as you are able to. Good writers, quite simply, use language which will be straightforward and to-the-point. Think about the following examples.
(1) It is widely discussed by employees that many of them is going to be forced to change jobs and take on responsibilities that are new the merger takes place between your two companies.
(2) Before making a decision about if the person on trial is guilty or innocent in this situation, the members of the jury should be sure to carefully think of, ponder and think on every one of the important and relevant testimony in the outcome.
Notice how long-winded these sentences are, and just how easily they may be shortened and simplified. An important part of revising and editing involves re-phrasing sentences to eradicate wordiness that is excessive. One good way to reduce wordiness is to eliminate words that are redundant phrases. Consider example one above. The phrases “to improve jobs” and “take on new responsibilities” are redundant, and may be combined into one short phrase to be expressed more concisely.
Consider example two above. The phrase “. should be certain to carefully think of, ponder and reflect on. ” contains 3 ways of saying the same task. This sentence could possibly be improved by using only one of the key phrases: “. to reflect on. “
A way that is second reduce wordiness is to eliminate “filler” words which serve no purpose into the sentence. Consider example one above. Replace the phrase “. as soon as the merger takes place amongst the two companies” with “. when the 2 companies merge.” Consider example two above. Notice the excessive wordiness in the following phrase: “Before making a choice about perhaps the person on trial is guilty or innocent in cases like this . ” This sentence could simply read: “Before determining the defendant’s guilt or innocence. “
Familiar language is that that the readers easily recognize and understand because they make use of it on an everyday basis. Perhaps one of the most important functions of language is always to build “homophily” or a sense of commonality with an individual’s readers. Language which will be foreign and unfamiliar towards the reader has a tendency to emphasize the distinctions between writer and reader, and helps make the message hard to understand. The message is likely to have more impact by using language that is familiar to the reader.
Consider the following examples.
An assignment given to a course of business students by their philosophy professor:
“The presently assigned paper necessitates an eloquently articulated analysis associated with Existentialist perspective as it pertains to contemporary living. You ought to adumbrate the points which represent the sine qua non of one’s analysis.”
A letter delivered to senior school students why not check here warning them regarding the risks of an unhealthy diet:
“Individuals who maintain an eating plan of high fat content are exposed to an increased risk of developing atherosclerosis, which can be a buildup of body fat in the inner walls for the arteries. This problem can lessen or cut from the flow of blood into the arteries serving the main organs associated with the body. This could easily result in poor health.”
Both in examples above, the language that is used is unfamiliar into the readers. The message loses its impact as a result.
Precise and Clear Language
The usage of appropriate language is a matter that is tricky this is of words is relative and situational. Put simply, words could be interpreted in different ways by each person in various situations. For this good reason, it is vital to choose language which can be as precise and clear as possible. The greater amount of precise and one that is clear use of language becomes, the fewer the amount of possible interpretations for a note. Consider the words that are following. What value that is numerical you assign to every of those? If something is “probable what percentage for the time does it occur? P>
Would other folks assign the value that is same these words as you did? In most cases, the product range of values varies greatly because these terms are relative: they are able to mean things that are different different people in numerous situations. How could one become more precise in his/her utilization of these terms?
Think about the examples below. Observe that these terms can differ widely when you look at the meaning to people that are different. The best way to use such relative terms, then, is always to compare them to something concrete and “known” to your reader. An expensive car?” is best answered with a comparison: “Compared to that Honda, the Acura is expensive for example: “Is that Acura. In comparison to that Lexus, it is inexpensive.”
Think about the examples that are following. Note the confusion that is potential ambiguity during these phrases.
(1) Why the student body should continue in this state of apathy is not understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied in the classroom but political habits on campus do not seem to reap the benefits of such labor.
(4) he is an individual that is interesting.
(5) It is difficult to estimate how many people afflicted with AIDS.
All the following are actual headlines printed in newspapers. Notice their double meaning.
(1) Include your children when Baking Cookies
(2) Safety Experts Say School Buss Passengers must certanly be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second amount of time in 10 years
(5) Eye Drops Off Shelf
In a nutshell, it is advisable to imagine carefully regarding your choice of words and their interpretations that are potential. To communicate effectively, precise and language that is clear essential.